+44 (0)330 088 1142 | sales@vitalcertificates.co.uk

UK Adult Retroactive Deed Poll

UK Adult Retroactive Deed Poll
UK Adult Retroactive Deed Poll

Service Notes

Your new Deed Poll will be presented on high quality parchment paper, which will be sealed and bound with legal corners to protect your document.

Having your Deed prepared in this way is a requirement of most official organisations. The document is drafted and checked by one of our specialists to ensure it will be fit for purpose, before posting out to you.

Any additional copies you order will be prepared in the same way. It's recommended you order more than a single copy, as you will likely need to update your details with several companies and by sending out several notifications at once could save you lots of valuable time, as well as protecting against your only copy being lost.

What happens when I order this service?

You will need to complete the information in the form on the right of the page. You'll get chance to review these details before you checkout. If you require more than one Deed Poll, please complete one form per Deed and add it to the basket before starting another application.

Once you've placed your order, you will receive a confirmation email with your order reference and digital support documents.

Our specialist team will personally check all of the information in your request. If there is any additional information required, or something needs clarification, we will get in touch as soon as possible.

Once the request information is ready, we will create your Deed Poll for you as well as professionally bind and seal it to keep it safe. If you've ordered additional copies, we will present these in the same way.

As soon as the Deed Poll is ready for dispatch, we will notify you that it's on its way.

Paying for your order

Online

You can place your order online securely using all major creadit and debits cards, as well as PayPal.

opayo logo

Over the phone

Give our team a call to place your order over the phone on 0330 088 1142. There is a 5 supplement per order if you wish to order a Deed Poll in this way.

Via bank transfer

If you'd prefer to place your order and make a bank transfer, this option is available during checkout. Please make sure you include your order number as a payment reference.

Shipping

All timescales shown on the website refer to how long it will take us to process your request and create your Deed Poll. Upon completion, we will send your documents by the method chosen when your order has been placed.

We use a range of methods to ensure secured delivery of your documents. These are determined by the country you live in as follows:

UK Deliveries

All deliveries to UK addresses, including The Channel Islands and the Isle of Mann, are sent using Royal Mail. Services available include Standard First Class, Royal Mailed Signed For and Royal Mail Special Delivery (1PM).

Overseas Deliveries

Services for deliveries overseas vary dependent on your location. For most countries including the EU, North America and Australia, we offer Standard Royal Mail International post. This is not a tracked or insured postal method. We do offer Royal Mail International Track And Sign for an additional cost, available globally except the Middle East. If you require your certificate quickly, or are based in the Middle East we do offer a global courier service via UPS and DHL.

UPS & DHL Logo

Failed Deliveries

If you have opted for a signed service and no-one is available to sign for the delivery, the package will be taken back to the local sorting office or depot and you will be left a card asking you to collect the item or arrange for a reattempted delivery at a convenient time.

Why choose Vital Certificates?

Guarantee

Zero risk with our 100% Guarantee

We guarantee that any Deed Poll issued by us will be accepted by any UK authority.

Speed

Fast and convenient

If you need a professionally drafted and bound Deed Poll quickly, we can help. We will dispatch your Deed within 2 working days.

Team

Industry leading staff

Our specialist team has years of experience in locating and preparing personal documents, for use in the UK as well as overseas.

Update

Friendly customer service

Real people are here to assist you throughout your order process in a professional and timely manner.

Checking

Professional Support

Weve got an amazing track record of supporting our customers and finding the right document for them. Its not always easy to know where to start.

ISO 9001

ISO Approved

Were serious about customer service. We are ISO Approved so you know we care about each and every order.

If you previously had a UK Deed Poll and have since lost it, you may require a Retroactive Deed Poll. This type of Deed Poll can help you prove your historical name change if you need to do so for official reasons, in the form of a statutory declaration.

A statutory declaration must be witnessed and signed by a solicitor. It will then be accepted by all UK governmental departments, such as the DVLA, HM Passport Office, as well as banks, utility companies and education institutions.

As well as your professionally drafted and bound Deed Poll document, you will receive a help guide on making your document legally binding.

apostille information

An Apostille is a government verification which allows you to use a document outside of the UK for official purposes. If you are presenting your Deed in another country, for example the USA, Australia, or anywhere else, you will likely require this stage. If you're unsure, get in touch for advice.

Service Fee:  £35.00

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Service Notes

Your new Deed Poll will be presented on high quality parchment paper, which will be sealed and bound with legal corners to protect your document.

Having your Deed prepared in this way is a requirement of most official organisations. The document is drafted and checked by one of our specialists to ensure it will be fit for purpose, before posting out to you.

Any additional copies you order will be prepared in the same way. It's recommended you order more than a single copy, as you will likely need to update your details with several companies and by sending out several notifications at once could save you lots of valuable time, as well as protecting against your only copy being lost.

What happens when I order this service?

Firstly, you need to add the Deed Polls you require to your basket. You will get chance to enter the details into a form during checkout. Once you've placed your order, you will receive a confirmation email with your order reference and digital support documents.

Our specialist team will personally check all of the information in your request. If there is any additional information required, or something needs clarification, we will get in touch as soon as possible.

Once the request information is ready, we will create your Deed Poll for you as well as professionally bind and seal it to keep it safe. If you've ordered additional copies, we will present these in the same way.

As soon as the Deed Poll is ready for dispatch, we will notify you that it's on its way.

Paying for your order

Online

You can place your order online securely using all major creadit and debits cards, as well as PayPal.

opayo logo

Over the phone

Give our team a call to place your order over the phone on 0330 088 1142. There is a 5 supplement per order if you wish to order a certificate in this way.

Via bank transfer

If you'd prefer to place your order and make a bank transfer, this option is available during checkout. Please make sure you include your order number as a payment reference.

Shipping

All timescales shown on the website refer to how long it will take us to process your request and create your Deed Poll. Upon completion, we will send your documents by the method chosen when your order has been placed.

We use a range of methods to ensure secured delivery of your documents. These are determined by the country you live in as follows:

UK Deliveries

All deliveries to UK addresses, including The Channel Islands and the Isle of Mann, are sent using Royal Mail. Services available include Standard First Class, Royal Mailed Signed For and Royal Mail Special Delivery (1PM).

Overseas Deliveries

Services for deliveries overseas vary dependent on your location. For most countries including the EU, North America and Australia, we offer Standard Royal Mail International post. This is not a tracked or insured postal method. We do offer Royal Mail International Track And Sign for an additional cost, available globally except the Middle East. If you require your certificate quickly, or are based in the Middle East we do offer a global courier service via UPS and DHL.

UPS & DHL Logo

Failed Deliveries

If you have opted for a signed service and no-one is available to sign for the delivery, the package will be taken back to the local sorting office or depot and you will be left a card asking you to collect the item or arrange for a reattempted delivery at a convenient time.

Why choose Vital Certificates?

Guarantee

Zero risk with our 100% Guarantee

We guarantee that any Deed Poll issued by us will be accepted by any UK authority.

Speed

Fast and convenient

If you need a professionally drafted and bound Deed Poll quickly, we can help. We will dispatch your Deed within 2 working days.

Team

Industry leading staff

Our specialist team has years of experience in locating and preparing personal documents, for use in the UK as well as overseas.

Update

Friendly customer service

Real people are here to assist you throughout your order process in a professional and timely manner.

Checking

Professional Support

Weve got an amazing track record of supporting our customers and finding the right document for them. Its not always easy to know where to start.

ISO 9001

ISO Approved

Were serious about customer service. We are ISO Approved so you know we care about each and every order.

Guidance Notes

This section is designed to answer questions you may have when completing the form above. If there is anything you are unsure of, please feel free to call a member of our sales team on +44 (0) 330 088 1142 who will be happy to help.

  • In some instances, a name change may not require you to obtain a Deed Poll. For example, if you are married and taking your partner's surname, your marriage certificate will be sufficient proof for a name change. The same can be said for a Decree Absolute if you are divorced, or a spouse's death certificate if you are widowed.

    Most other instances of name change will require a Deed to be created. This could include:

    • Changing your name to double-barrel with your partner
    • Addition or removal of a middle name
    • Gender affirmation reasons
    • Family reasons
    • You simply don't like your name!

    Note that some government departments, such as the DVLA and HM Passport Office started to accept marriage certificates for double-barrelled names in 2005, but other companies including banks still usually ask for a Deed Poll.

  • As this Deed type is a statutory declaration, it must be signed and witnessed by a UK registered solicitor. In order to provide this service, a solicitor should charge no more than 5 per document.

    In order to prove your previous name change, you will need to provide proof of usage to the solicitor at the time of signing. This would ideally be some photo ID showing your current name and some additional paperwork such as a utility bill on bank statement which dates back to around the time of your original Deed Poll.

  • Titles, officially known as "honorifics", are not a legal part of your name. If you are a Miss or Mrs, but would prefer to be known as "Ms", you do not need any documentation to make this change. You can simply choose your title by usage.

  • If you would like to change your name to more accurately reflect your gender, you can do so with a Deed Poll. Bear in mind however, that your official ID will still display your legally recognised gender until you obtain a Gender Recognition Certificate which you can find out more about here.

    In the UK, the government currently only recognises two genders. You are still able to change your name as you choose, and can adopt a gender-neutral title such as "Mx." if you wish. More companies are starting to recognise additional genders and making accommodations in their forms and paperwork processes.

  • Although there are no offical laws in the UK on the use of names, there are regulations enforced by individual government departments. For example, HM Passport Office have their own guidelines on the acceptance of names and if your application doesn't meet these, it will be rejected. Things to generally avoid when changing your name could include:

    • A registered trademark such as Coca Cola
    • Anything deemed offensive
    • A name which is unpronounceable
    • Contains numbers or special characters
    • Includes anything which could be deemed misleading such as Lord, Duke, Prince
    • Is extremely long
    • Only includes a single name
    • Gives the impression you have honours such as MBE, OBE
  • An Apostille is a government-issued verification applied to documents that are going to be used outside of the UK. If you have your UK-issued Deed Poll and are using it overseas for official purposes, such as applying for a Passport or Citizenship, you will likely need this service; if you're only going to be using your document within the UK, this won't be necessary.

    Bear in mind that an Apostille is only recognised as full legalisation in other Hague Member states, including the USA, Australia and most of Europe. If you're using it outside the Hague zone, additional steps will be required. To find out more about this, see our Apostille page here.

  • If you choose to create a Deed Poll to change your name, but later change your mind, you can't simply stop using it, even if you're reverting back to an old name. In order to change your accounts back to a previous name (such as a maiden name) you may be able to do so if you have documentary evidence of the change, such as a Decree Absolute if you have divorced.

    A name change will always require some proof, whether this is a government document or a Deed Poll.

  • Some companies may supply digital Deed Polls, but we don't feel these hold any real value. When you're presenting your Deed to a company or government department, they will expect to see an official looking document which has been professionally drafted and bound. Having a hard copy posted out to you for you to sign ensures that we can guarantee your Deed will be accepted, provided you follow the guidance notes we provide on having it witnessed.

Still got questions?

You can either get in touch with our friendly team of specialists who will be able to assist you, or you can read our comprehensive Frequently Asked Questions. Whatever you need, we're here to help!

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If you're not sure whether you need a Deed Poll, or want to know more about the process, read our FAQs.

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If you still have questions and you'd rather speak to a real person, we get it. Our friendly team is here to help today.

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