+44 (0)330 088 1142 | sales@vitalcertificates.co.uk

UK Adult Replacement Deed Poll

UK Adult Replacement Deed Poll
UK Adult Replacement Deed Poll

Service Notes

Your Replacement Deed Poll will be presented on high quality parchment paper, which will be sealed and bound with legal corners to protect your document, making it secure.

Having your Deed prepared in this way is a requirement of most official organisations. The document is checked by one of our specialists to ensure it will be fit for purpose, before posting out to you.

Any additional copies you order will be prepared in the same way. It's recommended you order more than a single copy, as it will protect against your only copy being lost.

What happens when I order this service?

You will need to complete the information in the form on the right of the page. You'll get chance to review these details before you checkout. If you require more than one Deed Poll, please complete one form per Deed and add it to the basket before starting another application.

Once you've placed your order, you will receive a confirmation email with your order reference and digital support documents.

Our specialist team will personally check all of the information in your request. If there is any additional information required, or something needs clarification, we will get in touch as soon as possible.

Once the request information is ready, we will create your Deed Poll for you as well as professionally bind and seal it to keep it safe. If you've ordered additional copies, we will present these in the same way.

As soon as the Deed Poll is ready for dispatch, we will notify you that it's on its way.

Paying for your order

Online

You can place your order online securely using all major credit and debits cards, as well as PayPal.

opayo logo

Over the phone

Give our team a call to place your order over the phone on 0330 088 1142. There is a 5 supplement per order if you wish to order a Deed Poll in this way.

Via bank transfer

If you'd prefer to place your order and make a bank transfer, this option is available during checkout. Please make sure you include your order number as a payment reference.

Shipping

All timescales shown on the website refer to how long it will take us to process your request and create your Deed Poll. Upon completion, we will send your documents by the method chosen when your order has been placed.

We use a range of methods to ensure secured delivery of your documents. These are determined by the country you live in as follows:

UK Deliveries

All deliveries to UK addresses, including The Channel Islands and the Isle of Mann, are sent using Royal Mail. Services available include Standard First Class, Royal Mailed Signed For and Royal Mail Special Delivery (1PM).

Overseas Deliveries

Services for deliveries overseas vary dependent on your location. For most countries including the EU, North America and Australia, we offer Standard Royal Mail International post. This is not a tracked or insured postal method. We do offer Royal Mail International Track And Sign for an additional cost, available globally except the Middle East. If you require your certificate quickly, or are based in the Middle East we do offer a global courier service via UPS and DHL.

UPS & DHL Logo

Failed Deliveries

If you have opted for a signed service and no-one is available to sign for the delivery, the package will be taken back to the local sorting office or depot and you will be left a card asking you to collect the item or arrange for a reattempted delivery at a convenient time.

Why choose Vital Certificates?

Guarantee

Zero risk with our 100% Guarantee

We guarantee that any Deed Poll issued by us will be accepted by any UK authority.

Speed

Fast and convenient

If you need a professionally drafted and bound Deed Poll quickly, we can help. We will dispatch your Deed within 2 working days.

Team

Industry leading staff

Our specialist team has years of experience in locating and preparing personal documents, for use in the UK as well as overseas.

Update

Friendly customer service

Real people are here to assist you throughout your order process in a professional and timely manner.

Checking

Professional Support

Weve got an amazing track record of supporting our customers and finding the right document for them. Its not always easy to know where to start.

ISO 9001

ISO Approved

Were serious about customer service. We are ISO Approved so you know we care about each and every order.

How are Apostilles applied?

An Apostille is applied to completed documents by the UK Government. In order to have an Apostille applied to a Deed Poll, you will first need to sign and have them witnessed, before returning the documents to us for processing. Our solicitor will certify the document as genuine, before we submit your document to the necessary Government departments.

You will only need to return the signed copies you wish to have Apostilled, not any additional copies. We include a pre-paid Special Delivery envelope with your order so you can simply pop it into the post box and get it back to us as soon as possible.

As soon as the Apostilled Deed Poll is ready for dispatch, we will notify you that it's on its way. Please note that the additional processing time for Apostilles starts from when we receive your Deed back at our offices.

If you previously had a UK Deed Poll and have since lost it, you can order a Replacement Deed Poll. This type of Deed Poll makes reference to your historical name change.

If you can't remember the exact date of your original Deed Poll, don't worry! You can simply state the month and year as approximate date (please only complete the most relevant field in the form below).

As well as your professionally bound and sealed document, checked by our specialist team, you will receive a help guide on making your document legally binding.

This Replacement Deed Poll service is suitable if:

  • You're 16 or over
  • You're a British national living in the UK
  • You previously changed your name via Deed Poll
  • You've been using your current (new) name since the change
  • Most of your ID is in your current (new) name
Please type long date such as 9th November 1984
Give either the year, or month and year
To confirm who can act as a witness, see the Guidance Notes at the bottom of the page
apostille information

An Apostille is a government verification which allows you to use a document outside of the UK for official purposes. If you are presenting your Deed in another country, for example the USA, Australia, or anywhere else, you will likely require this stage. If you're unsure, get in touch for advice.

You will need to sign your Deed Poll and return it to allow us to Apostille it for you.

Service Fee:  $47.17

+
+

Service Notes

Your Replacement Deed Poll will be presented on high quality parchment paper, which will be sealed and bound with legal corners to protect your document, making it secure.

Having your Deed prepared in this way is a requirement of most official organisations. The document is checked by one of our specialists to ensure it will be fit for purpose, before posting out to you.

Any additional copies you order will be prepared in the same way. It's recommended you order more than a single copy, as it will protect against your only copy being lost.

What happens when I order this service?

Firstly, you need to add the Deed Polls you require to your basket. You will get chance to enter the details into a form during checkout. Once you've placed your order, you will receive a confirmation email with your order reference and digital support documents.

Our specialist team will personally check all of the information in your request. If there is any additional information required, or something needs clarification, we will get in touch as soon as possible.

Once the request information is ready, we will create your Deed Poll for you as well as professionally bind and seal it to keep it safe. If you've ordered additional copies, we will present these in the same way.

As soon as the Deed Poll is ready for dispatch, we will notify you that it's on its way.

Paying for your order

Online

You can place your order online securely using all major creadit and debits cards, as well as PayPal.

opayo logo

Over the phone

Give our team a call to place your order over the phone on 0330 088 1142. There is a 5 supplement per order if you wish to order a certificate in this way.

Via bank transfer

If you'd prefer to place your order and make a bank transfer, this option is available during checkout. Please make sure you include your order number as a payment reference.

Shipping

All timescales shown on the website refer to how long it will take us to process your request and create your Deed Poll. Upon completion, we will send your documents by the method chosen when your order has been placed.

We use a range of methods to ensure secured delivery of your documents. These are determined by the country you live in as follows:

UK Deliveries

All deliveries to UK addresses, including The Channel Islands and the Isle of Mann, are sent using Royal Mail. Services available include Standard First Class, Royal Mailed Signed For and Royal Mail Special Delivery (1PM).

Overseas Deliveries

Services for deliveries overseas vary dependent on your location. For most countries including the EU, North America and Australia, we offer Standard Royal Mail International post. This is not a tracked or insured postal method. We do offer Royal Mail International Track And Sign for an additional cost, available globally except the Middle East. If you require your certificate quickly, or are based in the Middle East we do offer a global courier service via UPS and DHL.

UPS & DHL Logo

Failed Deliveries

If you have opted for a signed service and no-one is available to sign for the delivery, the package will be taken back to the local sorting office or depot and you will be left a card asking you to collect the item or arrange for a reattempted delivery at a convenient time.

Why choose Vital Certificates?

Guarantee

Zero risk with our 100% Guarantee

We guarantee that any Deed Poll issued by us will be accepted by any UK authority.

Speed

Fast and convenient

If you need a professionally drafted and bound Deed Poll quickly, we can help. We will dispatch your Deed within 2 working days.

Team

Industry leading staff

Our specialist team has years of experience in locating and preparing personal documents, for use in the UK as well as overseas.

Update

Friendly customer service

Real people are here to assist you throughout your order process in a professional and timely manner.

Checking

Professional Support

Weve got an amazing track record of supporting our customers and finding the right document for them. Its not always easy to know where to start.

ISO 9001

ISO Approved

Were serious about customer service. We are ISO Approved so you know we care about each and every order.

How are Apostilles applied?

An Apostille is applied to completed documents by the UK Government. In order to have an Apostille applied to a Deed Poll, you will first need to sign and have them witnessed, before returning the documents to us for processing. Our solicitor will certify the document as genuine, before we submit your document to the necessary Government departments.

You will only need to return the signed copies you wish to have Apostilled, not any additional copies. We include a pre-paid Special Delivery envelope with your order so you can simply pop it into the post box and get it back to us as soon as possible.

As soon as the Apostilled Deed Poll is ready for dispatch, we will notify you that it's on its way. Please note that the additional processing time for Apostilles starts from when we receive your Deed back at our offices.

Guidance Notes

This section is designed to answer questions you may have about UK Replacement Adult Deed Polls. If there is anything you are unsure of, please feel free to call a member of our sales team on +44 (0) 330 088 1142, or use our live chat function. We will be more than happy to help.

  • If you have previously changed your name via Deed Poll and lost the original, you can request a Replacement Deed Poll from us. This will make reference to your previous change of name and state that this document is a replacement of the Deed you made at the time. This is not suitable if you have only adopted a name by useage, and haven't currently got any official ID which carries that name.

  • No. Even if you did not get your original Deed Poll from us, we can still issue the Replacment Deed Poll for you. Some companies do offer a vaulting service, so if you did pay for that previously and can remember who you ordered it from, you may be able to request a copy from them directly. If this isn't the case, simply go ahead and order the replacement document from Vital Certificates and we can sort it out for you.

  • You will need 2 witnesses to be present and sign your Deed with you, who must both:

    • be over 18 years old
    • know who you are
    • not be a relative or someone you live with

    The ideal people to ask are neighbours, colleagues or close friends.

  • Titles, officially known as "honorifics", are not a legal part of your name. If you are a Miss or Mrs, but would prefer to be known as "Ms", you do not need any documentation to make this change. You can simply choose your title by usage.

  • If you would like to change your name to more accurately reflect your gender, you can do so with a Deed Poll. Bear in mind however, that your official ID will still display your legally recognised gender until you obtain a Gender Recognition Certificate which you can find out more about here. To read more about Non-Binary and Transgender name changes, read more here.

    In the UK, the government currently only recognises two genders. You are still able to change your name as you choose, and can adopt a gender-neutral title such as "Mx." if you wish. More companies are starting to recognise additional genders and making accommodations in their forms and paperwork processes.

  • Although there are no offical laws in the UK on the use of names, there are regulations enforced by individual government departments. For example, HM Passport Office have their own guidelines on the acceptance of names and if your application doesn't meet these, it will be rejected. Things to generally avoid when changing your name could include:

    • A registered trademark such as Coca Cola
    • Anything deemed offensive
    • A name which is unpronounceable
    • Contains numbers or special characters
    • Includes anything which could be deemed misleading such as Lord, Duke, Prince
    • Is extremely long
    • Only includes a single name
    • Gives the impression you have honours such as MBE, OBE
  • An Apostille is a government-issued verification applied to documents that are going to be used outside of the UK. If you have your UK-issued Deed Poll and are using it overseas for official purposes, such as applying for a Passport or Citizenship, you will likely need this service; if you're only going to be using your document within the UK, this won't be necessary.

    Bear in mind that an Apostille is only recognised as full legalisation in other Hague Member states, including the USA, Australia and most of Europe. If you're using it outside the Hague zone, additional steps will be required. To find out more about this, see our Apostille page.

  • Yes, but you will likely need to complete several other stages before it will be recognised outside of the UK. If for example you're getting married overseas and need to provide your personal documents, the Deed Poll will need to be legally recognised by the authorities in the country.

    To make this possible, you will need to legalise, also known as "attest" your Deed. The process itself will differ, depedent on where you're getting married, and you may also require a translation. For more information, get in touch with our friendly team of specialists who can advise on legalising and translating your Deed for use in over 150 countries.

  • Of course. If you're presenting the document overseas and need it to be translated from English to another language, we can help. When you've added the Deed Poll to your basket, simply add your preferred service to your order too from the translation section. We will then produce your Deed for you and then have a translation made.

    Bear in mind that even if you request several additional copies of your Deed, each translation is charged per document, therefore you will only receive one translated copy.

  • Some companies may supply digital Deed Polls, but we don't feel these hold any real value. When you're presenting your Deed to a company or government department, they will expect to see an official looking document which has been professionally drafted and bound. Having a hard copy posted out to you for you to sign ensures that we can guarantee your Deed will be accepted, provided you follow the guidance notes we provide on having it witnessed.

Still got questions?

You can either get in touch with our friendly team of specialists who will be able to assist you, or you can read our comprehensive Frequently Asked Questions. Whatever you need, we're here to help!

icon decision

If you're not sure whether you need a Deed Poll, or want to know more about the process, read our FAQs.

Read FAQs
icon decision

If you still have questions and you'd rather speak to a real person, we get it. Our friendly team is here to help today.

Get In Touch